Nobody notices a fast-moving item until it's out
The reorder point existed only in someone's head — and they were on leave.
Solutions · Inventory & Purchase
Know your stock. Control your purchase.
cync8 connects item control, stock visibility and reorder alerts with purchase orders, GRN and vendor payments — one operating layer, so a stock-out and a pending PO are never a surprise on the same day.
Reorder alerts before stock runs out
PO to GRN, one record
Multi-warehouse, multi-branch
01Where stock control breaks
Stock surprises are rarely about stock. They're about visibility.
The item is usually somewhere in the godown. The real problem is that nobody saw the signal in time to act on it.
Reorder
Batches near expiry get discovered too late
Stock ages quietly on a shelf that nobody's tracking by batch.
Purchase orders go out on a phone call
No record of quantity, rate or terms until the bill turns up.
Goods arrive, but nobody checks them against the PO
Shortages and rate mismatches surface weeks later, if at all.
02The stock-to-pay flow
Stock and purchase, as one connected loop.
The stock side and the purchase side aren't two separate systems here — a reorder trigger on one feeds directly into a purchase order on the other.
STAGE 01
Stock & item control
Real-time levels, by warehouse and by batch.
InventorySTAGE 02
Reorder trigger
Min/max levels flag risk before the shelf is empty.
Re-orderSTAGE 03
Purchase order
Raised to the linked supplier, with quantity and rate on record.
PurchaseSTAGE 04
GRN
Goods received are checked against the PO, not against memory.
ReceivingSTAGE 05
Vendor invoice
Matched to the GRN and the original PO.
PayablesSTAGE 06
Payment
Tracked against the vendor's outstanding balance.
Vendor payments
Batch, expiry and multi-warehouse context run under every stage — a reorder trigger, a GRN and a vendor payment all point back to the same item and the same supplier record, not three separate spreadsheets.
03What's in the module
Three connected working areas.
Stock Control
- Real-time stock tracking
- Multi-warehouse
- Stock valuation
- Batch & serial tracking
- Stock movement history
See what's actually on the shelf — by warehouse, and by batch.
Re-order
- Min/max stock levels
- Auto reorder triggers
- Supplier-linked reorder
- Reorder alerts
Get a signal before a fast-moving item runs out — not after.
Purchase & Vendor
- Purchase order creation
- Supplier management
- GRN against POs
- Purchase returns
- Supplier-wise purchase history
Know what's ordered, what's arrived, and what's still owed.
04Visible, not verbal
Stock and purchase, visible to the whole team.
- Reorder alerts flag stock risk while there's still time to raise a PO — not after the shelf is already empty.
- Every GRN is checked against its purchase order, so shortages and rate mismatches show up on arrival, not on the vendor's bill.
- Inventory reports bring movement, valuation and stock-taking into one dashboard instead of three registers.
- Purchase approval notifications show who's waiting on a PO, and for how long — not just that "it's with someone."
05Still your Tally
Stock moves fast.
Tally keeps up.
Purchase orders, GRNs, vendor invoices and payments recorded in cync8 connect through to Tally's ledgers — so your accountant sees the same purchase-to-pay picture your inventory team is already working from, without re-entering it.
Onevendor record, one Tally ledger
Syncedpurchase invoices and payments
Livepayables view for the team
What connects to Tally
- Supplier ledgers stay aligned with purchase activity recorded in cync8.
- Purchase invoices and payments recorded once, visible in both systems.
- Existing suppliers and stock pulled in when you set up.
- Keeps working through an internet drop — it queues and catches up.
06Connected solutions
Stock doesn't sit apart from sales.
cync8 is one platform — inventory and purchase connect to the rest of how your business runs.
A sales order draws against the same stock this module tracks. See how the Sales module keeps enquiries, orders and delivery connected to it.
Sales07Straight answers
Questions inventory and purchase teams actually ask.
Does this replace Tally's stock or purchase vouchers?
No. Tally continues to handle your accounting. cync8 is the operating layer for the day-to-day stock and purchase workflow — reorder, PO, GRN, vendor tracking — connected through to Tally's ledgers.
Can we track batches and expiry for pharma or chemical stock?
Yes — batch and serial tracking is built in, with expiry visible against each batch so it can be acted on before it becomes a write-off.
Does reorder automatically create a purchase order?
Supplier-linked reorder can generate a draft purchase order to the preferred supplier once stock crosses the configured level — someone on your team still reviews and approves it before it goes out.
Do we still need a separate inventory tool alongside Tally?
That's the point of this module — inventory and purchase run inside cync8, connected to Tally for accounting, instead of living in a separate spreadsheet or standalone tool.
08Book a visibility assessment
Ready to see your stock clearly?
A one-hour working session on your business — not a slide deck. If cync8 isn't right for your stock and purchase workflow, we'll say so in the session.
01 · 15 MIN
Where stock visibility breaks down today
Reorder, expiry, multi-warehouse — walked through on your business.
02 · 20 MIN
What a missed reorder actually costs
Stock-outs, rushed purchases, vendor payments chased too late.
03 · 25 MIN
Your stock-to-pay flow, on cync8
What the reorder-to-payment loop would look like for your business.